Recurring meetings are put on a calendar and retyped in every week instead of a regular repeating event being set up in their calendar. Virtually the same emails are written every day, yet no attempt at creating a template is made.
#Typeit4me 6 review software#
Technology is a huge help, yet so few people even attempt to find software that can do much of the work for them. To take control in these situations it really is up to you to figure out how best you can complete the required work. Look For, and Learn About, Technology That Can Help You Leaving this to chance is just a recipe for missed deadlines and milestones and a lot of unnecessary stress.
When I do this the projects get completed on time and without causing me any undue stress. It is the only way I can see them being completed and so I would schedule an hour or two on a Monday for one project, an hour or two for another on Tuesday and so on. Whenever I have multiple projects approaching their deadlines I begin using my calendar to schedule focussed work time on these individual projects. Use Your Calendar To Set Periods Of Focussed Work. It’s amazing how much work can be done when there are no interruptions and staff can plan their work day with confidence. This will then allow employees the chance to actually schedule quiet work time, uninterrupted by other people and meetings. For example, try to come to an agreement with your bosses that there will be no meetings between 11:00am and 12:00pm as well as no meetings after 4:00pm. I would recommend you set up some hard edges in your work schedule. The brilliant Steve Dotto explains how he organises his Gmail accounts. But that time out setting these things up can ultimately save you a huge amount of time. This can take a whole day, depending on how busy you are.
#Typeit4me 6 review how to#
You need to learn how to set these smart inboxes up and to take the time to go through your email to see which mails can go in to separate inboxes. Yes, I am sure they are important in their own way, but they should be read when you have less important things to complete. Emails such as project updates, company newsletters and internal job opportunities should not be in your main inbox. Applications like Todoist, Evernote and TypeIt4Me can really help you here.įor email you could set up some smart mailboxes for email that has no urgency or importance. Look for ways where you can utilise technology to do some of the hard work for you. Taking one or two days to get your stuff together and to think carefully about how you communicate with your colleagues and clients is essential. Nobody can manage 200 + emails a day, just like being expected to do eights hours work and attend four one hour meetings per day is not possible. In such a working environment taking some time out to stop and think about where automation can be used is more important than ever. Trying to be productive in this environment is difficult, and coming up with a system to better manage commitments and work is often just given managerial platitudes such as “ be more productive” “ go beyond the limits” and “you can do it!” So it is from this background I give the following advice. Unlike in other societies where the supplier would either fire the client or tell them where to go, this GabEul concept is deeply ingrained and to suggest firing a client or telling them where to go would result in an employee being fired themselves. It is not unheard of, over here, for a customer to telephone a supplier at 2am in the morning and ask for a report or a poster to be ready for 9:00am and the supplier would be expected to do it. The customer is God and the supplier is the slave.
In Korea there is also a concept locally known as “ GabEul” (갑을) which could generally be translated as the God / Slave relationship.
There are occasional respites, but each working day follows a similar pattern. In addition to the constant stream of email, my client has three or four meetings to attend and her own work to do - the work she was employed to do. As the technology advancement in communication shrinks the world, and borders and boundaries are removed, this problem is becoming increasingly difficult for a lot of people to manage, even among the most organised black belt GTDers. This means her inbox is collecting emails almost twenty-four hours a day, six days per week (the US office is a day behind). Her Asia Pacific head office is in Singapore which is one hour in front of Seoul, and her head office is on the West coast of America, which is 16 hours behind. The problem for her is she works in Seoul. Last week as I was talking with one of my clients she mentioned her email was completely out of control.
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